FAQs

1 – When is the best time for me to submit my application?

Fall Applications:  Anytime October-December.  Due to PhD Fellowship deadline of February 1, the busiest time the office receives applications is during January.  January is also the beginning of the Spring semester, along with inquiries from new applicants.  We are spread thin catering to the various needs in demand at this time.  Applications that are received by mid-December are given the attention to detail and follow-up in a timely fashion. Early completed applications are then able to be reviewed in early January before the rush.  While we accept applications later than this, they will likely lag in being considered to favor the early applicants. They will eventually be reviewed for admission, but will be too late for fellowship consideration and will likely be third in line for assistantship considerations. We try to send out decisions as soon as the committee has been able to review them and make a decision.

Spring Applications:  They can be submitted at anytime, but won’t be reviewed for completeness until mid-September, after the Fall semester startup has settled down.  Review time for Spring applications are limited to September-mid November, due to the holidays.  Early completed applications are able to be reviewed and a decision communicated in a timely fashion.

Summer Applications: Although summer applications are not generally supported, they are reviewed cooperatively with the Fall applications.  Please see above “Fall Applications” for guidance on submission times.

Incomplete applications are NOT reviewed.

2 – Admission to the on-campus Master of Science in Sport Management program is capped. What other options do I have if I am not accepted to this cohort of students?

    While there is a set maximum number of students who can be accepted into the on-campus version of our master’s degree in sport management, the program is also available in a convenient online format, which has unlimited capacity. To learn more about our online program, please visit http://sm.hhp.ufl.edu/.

3 – I am interested in earning a Certificate in Tourism & Hospitality Business Management. How do I do that?

    You need to be accepted into the TRSM Master’s degree program (it does not matter which specialty you apply for). The certificate courses are not online courses; so you will need to be an on-campus student to earn the certificate.
    Once you arrive on campus for your first semester of coursework, you consult with your Master’s advisor (listed in your letter of admission) to choose the classes that will meet both the TRSM MS degree program requirements and the Certificate requirements that are listed here.
    Be sure you make your advising faculty member is aware that you are seeking to earn the certificate as early as you can. A delay in doing so may mean that you will need to stay an extra semester to complete the needed courses.

4 – How does the combined degree program with the MS in Sport Management and MS in Management (MSM) work?

    You apply for and get admitted into both programs individually: SPM and MSM via their respective colleges (Health & Human Performance and Business) at the graduate school admission’s website.
    In order to be officially considered “concurrent”, when you arrive at UF to start your classes, consult with the graduate program assistant, who will fill out and submit to the graduate school the paperwork application for you to be considered “concurrent”.
    The MSM program is set up with modules (class terms are about ½ the duration of a normal fall or spring semester), and the SPM program is set up on normal semester dates. This allows you to take classes for both programs and complete them in a timely fashion. It typically takes about 3 years to complete both degrees.
    For more information about the program and the classes you can take to complete this degree, please visit the: Combined Degree Program Page .

5 – What is the difference between MS non-thesis and MS thesis degree?

Both are Master of Science degrees:

  • The thesis degree requires a ~60-100 page research thesis and thesis defense (which your graduate faculty committee will coach you through), and 30 hours of coursework (6 hours of which are credits for working on a thesis).
  • The Non-thesis MS requires 36 credit hours of coursework and a personal portfolio (for sport management) or final comprehensive exams (for tourism or recreation and parks) to test your overall knowledge in your core discipline, an elective area and research methods during the final semester and no thesis. The thesis option is recommended if you want to pursue a PhD degree later.

6 – How much is tuition?

For a breakdown of tuition and fees, in-state vs. out-of-state costs, and to complete the tuition and fees estimator calculator, please visit: http://www.fa.ufl.edu/bursar/current-students/.

7 – What is the TOEFL test?

TOEFL = Test of English as a Foreign Language, one option (IELTS or MELAB tests are other options) for applicants from countries where English is not the primary language; a list of the countries that students who are from these are exempt from a English proficiency test can be found by clicking here.

Other information about international applicant requirements can be found by clicking here.

The TOEFL iBT test provides scores in four skill areas — Reading, Listening, Speaking and Writing — and a total score:

  • Reading 0–30
  • Listening 0–30
  • Speaking 0–30
  • Writing 0–30
  • Total Score 0–120

The total score is the sum of the four skill scores. UF Total Score Minimum: 80

Click here to register for the TOEFL exam

 

8 – What are the minimum GRE and GPA scores I need to be accepted?

  • Applicants with only Bachelor degrees must present a minimum grade point average of B (3.0) for all credits beginning the semester after the student completes 60 credits AND an official Graduate Record Examination (GRE) score.
  • Non-thesis MS applicants ONLY may submit either a GRE score or in lieu of that, a Graduate Management Admission Test (GMAT) with a minimum score of 465.
    If you choose to take the GRE, then TRSM requires submission of GRE scores for Verbal, Quantitative and Analytical sections. The UF GRE verbal score minimum is 140 (320 on test prior to 8/01/11) for international applicants who qualify to submit their TOEFL scores as well.
    Average incoming GRE Scores: Verbal 160 & Quantitative 148*
    *If you have some notable past work experiences and/or previous research and publication experience (for PhD applicants, mostly), those can perhaps ameliorate the effects of marginally low GRE scores.

9 – Why is my graduate admission decision taking so long?

The Department receives hundreds of applications. Sometimes there are delays in receiving your test scores, transcripts, or letters of reference. It takes time to organize all of the application materials for each applicant as the materials are scanned into a new applicant file and posted online in a password-protected file. The admission committee (faculty) from each specialization area then must review and vote on each applicant’s folder. Faculty are very busy and some are away traveling during any given week. It can take 2-3 weeks for all faculty to vote on each candidate. To provide the best assessment for each application, a substantial amount of time must be spent on each application during the review process. We please ask that you remain patient throughout this process.

10 – What factors enter in to a decision of being admitted or not?

  • GRE Score: All sections (verbal, quantitative and analytical writing) are evaluated. Scores are to be competitive with the other applications received during the application period. The competition can vary from semester to semester. Though this is not absolute and we do look at other criteria, in general we prefer GRE Verbal and Quantitative scores to be 150 or above (under the new ETS score ranges adopted in November 2011).
  • GPA: Minimum of 3.0, though you may be competing against other applicants who have GPAs greater than 3.5. Scores are to be competitive with the other applications received during the application period.
  • Letters of recommendation (at least two must be from academic sources, e.g. professors).
  • The applicant’s Statement of Purpose for applying to the Department. Does it match a topic area that Department faculty have expertise in? Does it convey a strong interest on a topic in which the Department can train the student? Is it well written? Does it explain a career goal and direction the applicant is aiming for? For those applying for the PhD program, please examine the research areas of the faculty to determine which area is of most interest to you. Once you have determined this, contact that faculty member directly to discuss the possibility of becoming his or her PhD student.
  • The availability of a faculty advisor (some faculty may already have enough graduate students and cannot take more until others graduate).
  • For PhD applicants, teaching, research and other Department needs in cases where Departmental financial support is available.
  • Number of current graduate students graduating in the semester(s) immediately prior to your intended enrollment semester.
  • The number of students who have been offered admission before you, but decline to attend. This will open up the ability to make offers to additional applicants. If this occurs, it will likely result in a later notice of acceptance – perhaps as late as July for Fall applicants.
    Generally, more students are admitted in the Fall Semester.

11 – I am a newly admitted PhD student, are there assistantship funding opportunities for me?

    Available assistantship funding for new PhD students depends on the following things:
  • The budget amount is allocated to the Department by the State Legislature, University, and College for assistantships. This can vary each year and while an estimate is given to the Department Chair early each year, they do not get the final numbers until June for the next fiscal year (which starts in July).
  • The number of faculty who might have a semester off due to a sabbatical or who have “bought out their teaching” (meaning they have a larger external funded grant and have given the Department funds, so that they do not have to teach). The Department Chair uses these monies to pay others to teach their course(s) for one or more semesters (often doctoral students, but not always; there could be a qualified person in Gainesville who could teach as an adjunct lecturer, depending on the topic).
  • Whether faculty members have obtained outside funding from a grant or research project that would benefit from hiring a Research Assistant (RA) to assist with the workload on the project. This occurs only if there are sufficient funds in the grant to support the tuition waiver, salary, and health insurance costs of hiring an RA.

12 – I am interested in obtaining an assistantship to assist me financially in my graduate program.

    The department is unable to offer assistantships for MS applicants, except in the occasional situation when a specific faculty member has a research grant where they have funding usually for 6-18 months to hire students to conduct interviews or observations or other types of research. Typically, PhD students are preferred for these opportunities; but occasionally for an MS student that very good credentials or prior experience with the funded research topic, a faculty member might hire an MS student. Sometime these hires are for salary only (what is called an OPS hire) and not assistantships with tuition waivers though. To explore these, you need to find a faculty member that researches topics you are interested in or qualified for, by clicking here, then contact them to see if they might have funding that they would consider hiring you on. You would be advised to explain your prior research experience (if any) on specific topics or your high interest in the same, when you contact them.
    However, there are other options for Master’s or PhD admitted students to obtain assistantships and they are summarized here. Otherwise, you can explore other UF campus employment or assistantship opportunities here. Additional funding may be found at www.fastweb.com or www.finaid.org
    For PhD students, the department does have a limited number of assistantships, sometimes to teach a course, other times as graduate assistants to the newer faculty with the rank of Assistant Professor (only) and then lastly, as part of a funded research project as described above under the MS opportunities. For the teaching opportunities, you should review our list of undergraduate courses and include in your Statement of Purpose letter (part of the application process) and explain which course(s) you feel you are qualified to teach and why. It will depend on the department’s needs at the time you are admitted as to whether there is an opportunity or not for you to teach. If not the first semester you enter the department, there still might be an opportunity in later semesters. To find out if there is an opportunity to assist an Assistant Professor, browse through our list of Assistant Professors and then look among those for the one or two that have a specialized research area that is similar to yours and contact them as to whether they might be interested or able to hire you during the semester you are applying for. It would be good for you to explain what interests and/or expertise you have that might coincide with their research interests.
    For very well qualified (fairly high GRE scores, higher GPA, possible previous research experience or publications [not required, but do make a candidate more competitive]) PhD applicants (for the Fall semester only), there is the Graduate School Fellowship program which is very competitive with only five offered per year in our college and only 1-2 available to new PhD applicants to our department per year and a deadline of late January. This fellowship will pay for four years of tuition and salary. You do need a support letter and study plan submitted by a faculty member in our Department to apply for this, so start discussion early and be sure to turn in all of your application materials. For more information click here.

13 – Can I send the Department application materials through e-mail attachments?

Yes, you can send PDF copies of all the Department application items listed here to TRSMGRAD@hhp.ufl.edu, but be sure the official test scores and transcripts have been sent to the University. The Department can use copies and verify the official scores and transcripts have been received at a later date. If we offer you admission, that admission cannot be formally completed until the University has received the official versions from the testing agencies or your prior universities.

14 – I need a recommendation form to provide the person doing a reference for me.

15 – Can I apply after the application deadline the department posts on its website?

There is no firm deadline to apply, but we recommend the following:

  • International citizen (non US resident) should apply by December 1 to allow abundant time for your materials to be ready for review by the admissions committee in early February (PhDs) or March (MS). We find that it takes longer for international applicant materials to arrive and be processed (esp. transcripts) through the UF graduate admissions office since they are receiving thousands of applications for the whole university at this time of year.
  • US citizens we also suggest that you try to apply as early as possibly though your deadline is March 1.
  • For the spring semester, we will be reviewing files in late October into November.
    I would say the chances of being admitted on completed applications received after mid-March are fairly low (or October 20 for spring semester applicants). The later you apply, the higher the chances are that some part of your application file (reference letter(s), transcript(s), test scores, etc.) are delayed and your file is not ready for review until late March when it may be too late as all the open slots have been filled. If you applied by Dec. 1, there is a high probability that your file will be complete by late January when we start reviewing them (PhD’s in February, MS’s in March) for admission.
    Please don’t e-mail to ask what we have received or not received, as that slows the process down as explained in FAQ 1a.
    Note that we tend to review applicant files in the order that they have been completed in “groups”. So, let us say that we have decided we have room to accept 25 new MS students for fall. So, if you apply early (and your file is completed early), you may be in the first “group” and your chances of admission are better since there are 25 vacancies available. So let’s say we admit 8 from the first group of 15 applications we reviewed. Now, if your file was not completed until a little later, then you are in the second group to be reviewed, but now you are competing for one of the 17 vacancies to be available, so your chances are lower. Let’s say your file was not ready until the third round of reviews, and that we admitted 10 in the second admissions meeting. Those in the third set of applicants are now competing for only 7 available vacancies. So, you see, the longer it takes to get your file competed, the lower your chances of admission become as there is equal or more competition for a lesser number of vacancies. That is your incentive to apply early.
    Also, be aware that just because you have “submitted” everything by say Feb 1, that does not mean we have access to it Feb. 2 to make a decision on. The application process is made up of different factors that incorporate all parts of the University and the faculty and staff in the department. If schedules/timing does not align (which tends to happen) this will result in a longer reviewing process. It may take longer than you think it would to hear from us, when you apply later than the deadline. But, we will eventually review your application and let you know.
    Now, for PhD applicants, there is another real impact of a late application, and that is diminished chances that you can be offered an assistantship, pretty much for the similar reasons mentioned above about early applicants having a better chance of being offered an assistantship (and those who have secured a faculty member to lobby for them). We may only have 4 (varies every semester) assistantships to offer and they may all be offered by late February, so that if you have applied late, you may be very competitive and offered admission, but because it took longer for your file to be completed and reviewed by the admissions committee, there are no longer any assistantships available to offer you. You will probably be offered admission but no funding or tuition waiver, as a result.
    These are some of the reasons why it is in your best interest to apply by the deadlines, but you can apply late or send your supporting test scores and transcripts in later (but e-mail them to us as soon as you know them), but you risk the potential disadvantages mentioned above.

16 – Has the University and Department received my application and supporting materials?

    Upon submission of your application, it can take a few days for it to process and update. Supplemental material (i.e. transcripts, test scores) that are mailed in BEFORE your application has been submitted, may take a few weeks to be “matched” up. Test scores are sent electronically from the testing agency, and are not able to be downloaded until AFTER you have submitted your application. If they are submitted AFTER your application, then it can take a few days for the test scores to be downloaded from the testing agency, and matched to your application. Supplemental material non-electronically submitted AFTER your application may take up to a few weeks to be matched up and processed. If your supplemental material has your name recorded differently than your application, this will create a dramatic delay in the matching up of your material to your application, as it must be done manually. Supplemental material submitted nearing deadlines, may not be able to get processed in a timely fashion because of the large volumes of items coming in. This is another reason that an unofficial copy is required to be submitted directly to the TRSM department. International transcripts take longer as they have to go through a special office that converts the GPA system used in other countries to the USA equivalent.
        MS applications are reviewed beginning

March 1 

        for the Fall Semester. ONLY complete applications will be reviewed. Occasionally, spots are filled before late completed applications are to be reviewed, resulting in automatic denial. If we find your file is incomplete in late January or February, we will let you know by e-mail. Then, you will have 2-3 weeks to send in any missing materials before we review applications.
        If the Department has a copy of everything (see #2 below), we can proceed with a review with that information and then only need the University to confirm they have official copies later.
        Regarding the application materials sent to the Department, the best way for you to know if we have received those materials is the tracking receipt provided to you by FedEx, UPS, DHL or USPS – whichever carrier you used. If they say they have delivered the packet, then we have it. The Department CANNOT stop to verify what we have received for each applicant due to the large number of applications and supporting materials coming in around the deadline. We ask that you be patient with this process. We will be reviewing the folders for completeness generally in the 3-8 weeks after the deadline and if anything is missing, we will contact you and you will have time to resubmit. Admission decisions for Fall Semester do not begin until late January and go through March. If you do not hear from us in the eight weeks or so after the deadline, it means that your folder is complete and will undergo an admissions review in the next 1-2 months. For Spring admissions, application reviews generally occur from October through November.